Privacy Policy

Common Ground Farms Ltd.

Introduction

Common Ground Farms Ltd. is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable British Columbia privacy legislation.

By interacting with our website, booking events, attending events, or communicating with us, you consent to the practices described in this policy.

Information We Collect

We may collect personal information that is reasonably necessary to operate our business and provide our services, including:

Personal Information

Name
Email address
Phone number
Event details and preferences
Correspondence and inquiries

Event & Business Information

Booking details
Vendor or client information
Payment and invoicing information

Website Information

IP address
Browser type
Website usage data collected through cookies or analytics tools

Use of Information

Personal information collected by Common Ground Farms Ltd. may be used for the following purposes:

Responding to inquiries and communications
Managing event bookings and venue operations
Coordinating with clients, vendors, and partners
Processing payments and invoices
Improving our services, website, and customer experience
Meeting legal, regulatory, and contractual obligations

Disclosure of Information

We do not sell, trade, or rent personal information to third parties.

Personal information may be disclosed only in the following circumstances:

With your consent
To service providers who assist in operating our business (e.g., payment processors, booking software), under confidentiality obligations
When required by law, regulation, or legal process
To protect the rights, safety, or property of Common Ground Farms Ltd. or others

Safeguards and Security

We take reasonable administrative, technical, and physical measures to protect personal information against loss, theft, unauthorized access, disclosure, or misuse. These safeguards include:

Secure digital systems and password protection
Limited access to personal information on a need-to-know basis
Secure handling of electronic communications
Regular review of privacy practices

Access and Accuracy

You have the right to:

Request access to your personal information
Request corrections to ensure information is accurate and up to date

Requests may be made by contacting us using the information provided below.

Retention of Information

Personal information is retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once no longer required, information is securely destroyed or anonymized.

Cookies and Website Analytics

Our website may use cookies or similar technologies to improve functionality and understand website usage. You can adjust your browser settings to refuse cookies if you prefer, though this may impact site functionality.

Changes to This Policy

Common Ground Farms Ltd. reserves the right to update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact:

Common Ground Farms Ltd.
info@commongroundfarms.ca
778-788-5729

Effective Date: November 18, 2025